President Nancy Richardson called the meeting to order at 6:20 pm and roll was taken by Al Morrison.

Discussion was held as to what direction the directors want to see KSHSC go. Items suggested:

1. Bigger, larger shows

2. Follow the rules but apply them in a courteous manner with the expectation that both members and guests will adhere to KSHSC’s rules. Examples of infractions were schooling that continues once a class is called to line up; or a non-paint horse entering a paint class. If a rule is broken, the first recourse is the show director, second is the rules committee for that show, and third is a formal protest with a $25 check to the KSHSC rules committee. Ways of avoiding the problems include an announcement prior to affected classes that no schooling allowed after class is called to line up; notice printed on the show bill that horse registration papers may/will be required at show registration. Avoidance is always the best policy.

If the show director is approached re: a question as to whether or not an exhibitor is following the rules, and the show director is uncertain as to the KSHSC rules, he/she should review the appropriate section in the rule book and, if he/she wishes, confer with the members of his show’s rules committee. The show director should then courteously approach the exhibitor and point out the rule. If the problem cannot be resolved at that point, then the person with the original complaint may choose to submit a $25 check and written question within 24 hours to KSHSC.

It is not appropriate for ANYONE to yell out that there is a problem – that type of behavior
reflects poorly on our circuit. We understand that people get frustrated but we need to pursue alternatives other than being rude.

3. Consider including business cards in membership packets that state we have about 20 shows per season and include the website address. We would ask members to drop them off at theirfeed store, vet, etc. A possible cost of $22/1000 cards was stated. Erika Tanney and Joyce Morrison to work on.

4. Include a question on the application for the member to note how they heard of KSHSC so we can track how people find us. Use check-boxes for ease of obtaining the information.

5. Research the costs of a window sticker, maybe 4” x 5” or 3” x 6” that shows our logo, website address, and “member” on it. Depending on cost, include one per membership with additional ones available for sale at cost. Erika Tanney and Joyce Morrison to work on.

6. Discussion was held on selecting a new website provider. The current webmaster has not
been as responsive as we would like. Eric Jones had researched a number of options which
Debbie Murry presented. We have two parts: one is the host/domain rental and the other is 
the information presented on the actual website. The host/domain fee was paid in January 
for 12 months @ $99. (If we stay with that provider, next year’s rental would be $99 plus an 
additional $20 for renewal). In addition, the current webmaster charges $200 per year for updates. Two years ago, our website apparently was built as a college project for the current webmaster and it seems that at least part of the lack of responsiveness has been due to his graduation plus he has no knowledge of horse shows. Total annual cost of current website = $299. 

The proposed webmaster will charge $300 to set-up and maintain our website with a more professional appearance and user-friendly applications. She can have much of it up by March 1, with refinements as we send them to her. After this year, our host cost would be $35 for one year and then $0 after that. After this year, the webmaster’s cost would be $150 per year. So while the expense would be greater this year, over time the cost would be less than what we’re paying now with a more professional look plus better response time. The webmaster has a number of horse show circuits for whom she has developed websites and maintains those websites. Eric checked references and received positive feedback. 

Joyce Morrison reported that the current KSHSC balance is right at $4,000.

The board voted unanimously to pursue the new website. Eric Jones and Joyce Morrison will work with the new webmaster to supply the needed information.

7. Discussion on advertising was held. Eric Jones presented sample ads plus costs for advertising in Checkerboard Corral, Horsepower and Horse Tails and Sales. Because of the complexity of the subject, a committee was formed for further discussion. Members are: Nancy Richardson, Eric Jones, Debbie Murry and Eva Prince. 

8. We discussed changing the logo and the board voted to leave it as is. 

9. Nancy Richardson has already contracted with L & M catering of Baldwin to cater our awards banquet this fall. She asked the board members to vote on food items and she will use that to set the menu.

Submitted by Joyce Morrison,  913.220.1753

President Nancy Richardson called the meeting to order at 7:05 pm.

An attendance sheet was circulated and the following were present:

Carrol and Bob McCartney, Rocking V Ranch
David and Connie Wright, Lyndon Saddle Club
Marty and Lucas Fager, Lyndon Saddle Club
Glenda Mohr, Franklin County 4-H Horse Club
Kim Vann, Shawnee County 4-H
Lisa Belson, Shawnee County 4-H Horse Club
Betty Miles, Shawnee County 4-H Horse Club
Raelynn Moon, DCTR/ DG CO 4-H Horse Project
Teresa Mathews, DCTR/ DG CO 4-H Horse Project
Kevin Harrity, WY CO 4-H
Pat Chance, WY-BON Saddle Club
Leslie Owen, Miami County 4-H
Sandi Bal, Miami County Fairboard
Al Morrison, JO CO 4-H Horse Club; KSHSC Benefit
George and Ann Johnson, Youth/Old Timers 
Kathrine Mestagh, LV CO 4-H Horse Group

Nancy discussed the need for judges who can judge all breeds of horses, not just stock-type. KSHSC is an open circuit, and show directors need to be certain that their judges are familiar with all breeds, especially Arabian and other saddle-type breeds. 

KSHSC is registered with both APHA (paint) and AHA (Arabian) associations so that participating members can receive national credits from our shows. The participants have paperwork that must be verified and signed at shows by the show director or show secretary. Please let your registration people know this request may occur and send the participants to the show director or show secretary for needed signatures.

We will include membership information in your director’s packet and ask you to place it at your registration table at each show.

Rules, rules, rules….Even though directors may not agree with a particular KSHSC rule, they need to courteously enforce them. When rules are selectively enforced, it can be upsetting to those who do follow them. Show directors are responsible for knowing KSHSC’s rules. It is certainly acceptable to refer to the rule book at the show for details, but you should thoroughly review the rules prior to the show. We supply each show with 5 rule books. Show Directors are responsible for getting a copy of the current KSHSC Rule Book to the judge(s) in time for the judge(s) to read and know the rules prior to your show. In addition, gate personnel, ring stewards and registration need to review the rules prior to the show as they each have specific responsibilities. While we realize the rule book is not perfect, it is what the membership of KSHSC has developed for everyone’s use.

If a KSHSC board member is at a show and becomes aware of a rule infraction, it is their responsibility to contact the show director and respectfully inform him/her of the rule that is not being enforced. In turn, it is the show director’s responsibility to respond courteously to the board member and immediately correct the situation.

Follow the rules and apply them in a polite manner with the expectation that both members and guests will adhere to KSHSC’s rules. Examples of infractions were schooling that continues once a class is called to line up; or a non-paint horse entering a paint class. If a rule is broken, the first recourse is the show director, second is the rules committee for that show, and third is a formal protest with a $25 check to the KSHSC rules committee. Ways of avoiding the problems include an announcement prior to affected classes that no schooling allowed after classed is called to line up; notice printed on the show bill that horse registration papers may/will be required at show registration.

If a problem occurs each year at a certain show with a specific exhibitor, it may be necessary for the show director to privately approach the exhibitor in a courteous manner as soon as he registers, prior to his entering the class, point out the rule, and politely request his compliance. Avoidance of potential problems is always the best policy. We appreciate your help in this matter.

Shows at the Douglas County Fairgrounds are to abide by a contract the fairgrounds has with the vending machine. Specifically, we are not to unplug the vending machine, post an “Out of Order” sign, or in any other manner keep people from using the vending machine. However, there is nothing in the contract that says the concession stand cannot post a sign beside the vending machine that shows the concession stand’s menu or asks people to support the concession stand.

We must have the judge’s names on show bills before we can send them out. Again, this is something that is in the rule book but is not always followed. We certainly want to include your show bill in the initial packet so please help us help you by having the complete show bill to Joyce Morrison by March 1.

Julie Voge at K-State publishes a list of judges each year around this time which is helpful in locating judges. As a circuit, we are also attempting to develop a list of good judges, and will be working on it during this year. If you have any names to contribute to this list, please send to Joyce Morrison. 

Al Morrison discussed the 2006 rule changes as they affect shows:

1. No electronic “shockers” allowed

2. Any shows that are called due to inclement weather need to:

a. Contact KSHSC president, Nancy Richardson, and/or KSHSC secretary
Joyce Morrison within 5 days from original show date if they want to reschedule.

b. The show needs to be rescheduled “at the earliest date possible”

c. For shows originally scheduled in July or August that are cancelled due to inclement weather, the show director needs to re-schedule if at all possible prior to the Benefit Show on Labor Day Weekend. If it is absolutely not possible, the successive weekends following the Benefit Show may be used for inclement weather make-up only 

d. We may now have more than one double-judged show per weekend

Al pointed out there is an error on the “2006 KSHSC Approved Classes” which was previously mailed to the show directors in that “Quarter-Type Western Pleasure, Open” should read “Stock-Type Western Pleasure, Open”

Discussion was held on the barrel pattern: is a rider required to go from barrel to barrel in a straight line. The consensus was a rider may deviate however he/she wants, including making 360 degree turns in between barrels, as long as they don’t go around the barrel more than once, or go on the wrong side of the barrel, or circle the barrels in the wrong order, or cross the timer line.

However, in flags, a rider can go around the barrel as many times as they want – as long as they go around the barrel at least once.

In addition, racers are required to wear shirts with sleeves – “cap” sleeves are acceptable.

Submitted by Joyce Morrison, 913.220.1753